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Project Helping Hand

Purchasing, Procurement

& Accounts Payable

LP&L’s basic procurement philosophy is that competitive participation of the business community is vital to our mutual welfare.  The Lubbock Power & Light Purchasing and Accounting Departments are responsible for the procurement of all supplies, materials and equipment necessary for the delivery of services, for contracting construction and professional or personal services and accounts payable. Consequently, the Lubbock Power & Light Purchasing and Accounting Departments are the only entity authorized to issue bid invitations, discuss price and delivery commitments and to release purchase orders and term contracts. For more information please contact:

Purchasing and Procurement

Ron Shuffield, Purchasing Manager

Lubbock Power & Light

402 Municipal Drive

Lubbock, TX 79403

 

Telephone: 806-775-2170

RShuffield@mylubbock.us

 

Accounts Payable 

Lubbock Power & Light

Attn Accounting

1301 Broadway Ave.

Lubbock, TX  79401

 

Tammy Swack

Voice 806-775-2514

Fax 806-775-3921

Email TSwack@mail.ci.lubbock.tx.us

Please Choose One Of the Following For More About LP&L Purchasing

Current Bid Opportunities
About Electronic Bidding
RFP Depot Vendor Info
Policies and Procedures
Guide For Suppliers

POLICY STATEMENT

BID INFORMATION

SUBMISSION OF BIDS

TAX EXEMPTION

INVOICING AND PAYMENT REQUIREMENTS

Payment Terms

Payment Inquiries

 

POLICY STATEMENT

The Lubbock Power & Light Purchasing Department attempts at all times to maintain goodwill between LP&L and the business community. Toward this end we strive to:

Give all suppliers full, fair, prompt and courteous consideration.

Keep competition open and fair.

Solicit supplier suggestions in the determination of clear and adequate specifications and standards.

Cooperate with suppliers and consider possible difficulties they may encounter.

Observe strict truthfulness and highest ethics in all transactions and correspondence. 

BID INFORMATION

The Lubbock Power & Light Purchasing Department does not maintain it's own "vendor list". Vendors interested in doing business with LP&L should register themselves with Internet based "RFPDEPOT.com" for notification of electronic and non-electronic bids. Any bid or RFP where electronic responses will not be accepted will be published on "RFPDEPOT.com", or a copy may be obtained by calling (806) 775-2170.

SUBMISSION OF BIDS

Sealed bids must be received at the location specified in the bid request prior to the due date and time or they will be considered to be non-responsive. Bids received after the due date/time or faxed bids will not be accepted.

Sealed bids are opened Mondays through Fridays, as specified in the bid request. Most bid openings are public.  Bids or proposals that are deemed to be of a “competitive matter” will not be publicly disclosed. Section 552.133 of the Texas Government Code allows the City to withhold electric utility information from the public that they deem competitive (the release would give the City’s competitors an advantage if they obtained such information). The City passed Resolution 6559 in October of 1999 where the City Council determined that purchasing information (including bid information) of LP&L was a competitive matter and not subject to public disclosure.

TAX EXEMPTION

LP&L is exempt from payment of federal excise and transportation taxes, as well as Texas State or local sales and use taxes. If it is determined that the price quoted and recorded on any order or invoice rendered include any such taxes, the amount of the taxes will be deducted from the total of the invoice. 

INVOICING AND PAYMENT REQUIREMENTS

Invoicing for goods/services received by LP&L. Please submit all invoices to:

Tammy Swack

Lubbock Power & Light

Accounting Department - Lubbock Business Center

1301 Broadway

Lubbock, TX 79401

To avoid any delay in payment, always reference the Purchase Order Number or Contract Number on the invoice.

Payment Terms

Normal LP&L payment terms are Net 30 Days. Any discount available to LP&L for prompt payment must be noted on invoice. Unless otherwise noted, discounts will be calculated from the date of delivery, or the date of the invoice, whichever is more recent. Invoice with terms "Payment upon receipt" or "Payment upon completion" are paid same as net 30 days.

  

Copyright © 2004 Lubbock Power & Light
1301 Broadway, Lubbock, TX 79401 (806)775-2509